If you’re working with a client, you could ask for a copy without the limited access permissions as their designer can save a new version for you. It’s not so great when they’ve sent you the file to work with. That’s great for restricting access so it can’t be easily copied when shared online. Some PDFs are specifically saved so the text can’t be copied or opened in other applications. This can be down to how the content was created, how it was saved or whether other elements were added after it was saved. Not all PDFs allow fully editable content to be extracted. I do like to do things on the safe side! Tricky files I like to save the file that’s been extracted, select all the copy and clear the formatting, then save that clean version as a separate file.
The easiest way to be sure you can see all the text is to select the clear formatting option. As the formatting will be a bit all over the place, you probably won’t know it’s there unless there’s a squiggly line highlighting an issue under the invisible text. Sometimes text will pull through in a white font. Once your PDF content has been transferred to either Word or G Docs, it’ll lose a lot of its formatting and look quite a state. Don’t open a new document straight away.ĭrag your PDF file onto the blank document box and let go! Then open the Word home page so it gives you the option to open a blank document. It really is as simple as drag and drop! Convert PDF to a Word doc It’s the way that I’d originally tried but didn’t think was possible. It works just fine, but there’s an even easier way. And to run all these preliminary checks, I copy the content from PDF and paste it into Word. I run macros to check for common issues like duplicated words. I look for details that slip through, such as whether there are any spaces before punctuation. I check the artwork for continuity in layout and style as well, so the whole document is both smooth to read and look at.īefore I work on the PDF, I use Word to run a whole bunch of checks for issues that I then mark up as annotations on the PDF. I don’t just proofread the writing, you see. But it just copies across the PDF icon and file name.Īround half of the proofreading I do is in PDF format. I’ve tried it a few times to see if it’d save me the faff of copying and pasting all the content over. Have you ever hoped you could extract the text from a PDF as a Word file by dragging the PDF into a blank Word document?
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